Record keeping
One important element underlying the actions described in this guidance is the development and maintenance of a comprehensive, easy-to-use record keeping system. In fact, the Action Plan contains many activities regarding the availability and location of records. The IAQ Manager may want to designate a file cabinet, bookshelves, or notebooks to store information on the IAQ program, including steps taken to complete the Action Plan. Alternatively, the IAQ Manager may wish to develop a single list of all pertinent IAQ records and their locations. These records will be a valuable tool to help the IAQ Manager coordinate day-to-day IAQ activities as well as respond efficiently and effectively to IAQ problems. These records will also serve as documentation of program implementation.
To assist building management in verifying implementation of the Action Plan, EPA provides a Checklist. The Checklist is designed to highlight the guidance presented in Building Air Quality: A Guide for Building Owners and Facility Managers and closely matches the recommendations contained in the eight steps described here in the BAQ Action Plan. Answering these questions will help you determine whether you have taken all of the steps EPA recommends to implement good IAQ management practices or whether additional actions should be taken to bring your building up to the level described in the guidance. As you address the issues discussed in the Checklist, keep records of your progress so you can refer to them later if questions or related issues arise.
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